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About Us

St Davids ASC (Marlowe) Limited, a subsidiary company of Hartmore Genesis CTE Ltd, is a compassionate care provider situated in Pembrokeshire dedicated to supporting the young individuals within our care. A small and caring therapeutic provider delivering positive outcomes, each of our three homes are rated as good or excellent reflecting the pride, passion and commitment of the whole team. Our mission is to empower young people to lead fulfilling lives, this opportunity would be to become part of the administrative and support team based in Brawdy, working closely with the registered Responsible Individual.
There may be occasional lone working.

 

Role Overview

As an HR and Office Manager, you will play a pivotal role in providing strategic HR support across the organisation. Collaborating closely with managers and staff, you will ensure the effective implementation of HR policies and practices that align with our values and legal obligations. 

This is a varied role requiring a proactive and adaptable individual with a strong background in HR and administrative processes with experience in employee relations and safer recruitment. You should be familiar with spreadsheets, data entry and be a confident communicator with strong organisation and problem solving skills. You will be exposed to sensitive and confidential material and will need DBS clearance prior to starting which the company will fund.

We would love to hear from anyone with a kind compassionate outlook who is interested in being part of company delivering life changing opportunities to young people.

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Key Responsibilities

First point of contact for all HR related matters in St Davids including

• Recruitment

  • Writing of adverts, advertising vacancies, scheduling interviews, offer letters.

  • Account Lead (Hoople) uploading & verification of documents for DBS completion

  • Lead Signatory Social Care Wales – registration & re-registration of staff.

• On Boarding

  • DBS onboarding and reference checks, and employment contracts.

• Post Employment

  • contract changes and variations.

  • maintaining HR records to CIW guidelines.

  • Dealing with staff issues, back to work interviews, sickness, suspensions etc with support of Central HR.

  • Coordinating staff training records and compliance (e.g., induction, mandatory refreshers).

  • Supporting HR investigations with documentation and note-taking.

Office Management

• General office administrative duties such as answering the phone, dealing with post.

• Petty cash and purchases via Barclaycard.

• Central point of contact for other companies in the Group.

Operational Support

• Weekly calculation of key allowance payments to homes.

• Attendance at Managers Meeting including Minute Taking.

• Checking all home expenditure is supported by a receipt.

• Coding of home banks key allowance transactions.

• Coding of Barclaycard expenditure.

• Maintenance job list, adding new jobs and allocating number, closing old jobs, notify Estates of any CAPEX requirements.

• Maintaining accurate operational logs and compliance records as required.

Payroll

• On Call Rota and HR changes report.

• Complete monthly Payroll spreadsheet with all pay elements by employee for submission to payroll bureau.

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What We're Looking For

• Experience: Minimum of 2 years in a generalist HR role, with experience in employee relations and policy development.

• Qualifications: CIPD Level 3 or equivalentis desirable.

• Skills: Strong interpersonal and communication skills, with the ability to build relationships at all levels.

• Knowledge: In-depth understanding of UK employment law and HR best practices.

• Attributes: Empathetic, proactive, and solutions-focused, with a commitment to supporting staff and organisational goals.

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Why Join Us?

• Impactful Work: Contribute to the development and wellbeing of young people in care.

• Professional Growth: Opportunities for career advancement and professional development.

• Supportive Environment: Work within a collaborative and inclusive HR team.

• Work-Life Balance: Flexible working hours to support personal commitments.

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If you're passionate about making a difference and have the expertise to drive HR excellence and office management, we would love to hear from you.

Please send your CV and cover letter to recruitment@genesiscte.co.uk.

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This role offers a unique opportunity to influence HR practices in a meaningful sector.

We look forward to your application!